Compare Editions of Microsoft Dynamics GP

Business Essentials vs. Advanced Management

Business Essentials Edition
For growing organizations that need core features for the lowest cost with the flexibility to add on for future growth.

Advanced Management Edition
For companies that need an extensive set of advanced functionality or a specific feature not included in Business Essentials.


Business Essentials

Advanced Management

System Management

Maximum number of users Supports an unlimited number
of user accessing the data at the same time
Supports an unlimited number
of user accessing the data at the same time
Database SQL Server 2008 or Express
Edition (10 gigabyte database maximum per
company)SQL Server 2005No database limit
SQL Server 2008
No database limit
Server Operating System Windows Small Business Server
Standard 2005
Windows Small Business Server Premium 2003
Windows Server 2005
Windows Server 2005
Integration to Microsoft MapPoint Y Y
SharePoint Servers Windows SharePoint Services
Office SharePoint Server 2007
Search Y
Integration with Microsoft Dynamics CRM Y Y
Integration with Microsoft Dynamics Retail Management System Y Y
Process Server Y
Business Portal for Web Access A La Carte Y
Field Level Security Y Y
Account Level Security Y Y

Human Resource Management and US Payroll

Employees Includes the ability to set
up an unlimited number of employees
Includes the ability to set
up an unlimited number of employees
Web-Based Employee, HR Self Service Options A La Carte Y
Paid Time Off Management Y Y
Tax Sheltered Annuities Y Y
Integration with Payables Y Y
Garnishing Wages Y Y
Federal, State, and FICA tax deductions Y Y
Vacation and Sick Time tracking Y Y
Retroactive Pay changes Y Y
Overtime Pay Y Y
Human Resource Management Y Y
Canadian Payroll Y Y
Deduction in Arrears Y Y
Accrual labor hours and cost by calendar date or pay period Y Y
Web Applications for HR and Payroll A La Carte Y

Financial Management

Cash Flow Calendars Y
Multiple Currencies Y Y
Intercompany Y Y
Budgeting Y Y
Collections Management Y
Collections Letter Writing Assistant Y Y
Grant management Y
Encumbrance Management Y Y
Vendor Consolidations Y Y
National Accounts Y
Customer Refund Checks Y Y
Vendor Checks Y Y
Electronic Funds Transfer Y Y
Bank Reconciliation Y Y
Electronic Bank Reconcile Y Y
Vendor and Customer Classes Y Y
1099 Vendors Y Y
Salesperson Commissions Y Y
Sales Territories Y Y
General Ledger Batch Approval Workflows Y
Payables Batch Approval Workflows Y
Receivables Batch Approval Workflows Y

Project and Service Management

Time and Material or Fixed Price Contracts Y
Across-Project Summaries Y
Project Performance Analysis Y
Web access to Time and Expense entry A La Carte Y
Resource Management Y
Service Contracts Y
RMA Functionality Y
Mobile device for field technicians Y
Track Warranties by You or Vendor Y
Recurring Billing for Service Contracts Y
Service Call tracking Y
Preferred Service Time for Service Calls Y
Web access for customers to enter Service Calls Y
Schedule Maintenance per contract Y
Set Effective Dates for contract changes Y

Supply Chain Management

Automatic PO Generation Y
Quotes, Order, Invoices, Back Orders, and Returns in Sales Y Y
Pricing by Customer or Item with tiered pricing Y Y
Multiple Warehouse and Bins Y Y
Stock Counting Y Y
ABC Analysis Y Y
Set up Buyers Y Y
Drop-Ship POs Y Y
Allow shipment price and invoice price changes during Receiving and Invoicing for POs Y Y
Landed Cost Y Y
Access to cost during order entry Y Y
Automatically calculate selling price Y Y
Multiple Ship-To addresses per order Y Y
Create POs from Sales Orders Y Y
Separate fulfillment process Y Y
Pick/Pack/Ship Functionality Y
In-Transit Transfer (Two-Way Transfers) Y Y
Capacity Planning Y
Multiple-Level Bill of Materials Y
MRP Functionality Y
What-if Analysis for MRP Y
Create manufacturing orders Y
PO Approval Workflow Y
Sales Quote Approval Workflow Y
Customer Credit Limit Override Approval Workflow Y
Requisition Approvals Y
Bulk Picking Y Y
Sales Forecasting Y
Serial/Lot Tracking Y Y

Business Intelligence and Reporting

Business intelligence tools available Smart ListsReport Writer
Advanced Financial Analysis
Microsoft FRx Financial Reporter
Microsoft FRx DrillDown Viewer
Office Excel
SQL Server Reporting Services
Microsoft Forcaster
Microsoft FRx Suite
Crystal Reports Professional Edition
Analysis Cubes
Performance Point Server
Refreshable Office Excel reports Y Y
Pre-defined reports available Y Y
Dashboard reporting Y Y
Office SharePoint Server 2007 report deployment Y Y
Export to Office Excel Y Y
Integration with Office Outlook Y Y
Excel-based budgeting Y Y
Access information outside of Microsoft Dynamics GP Y Y
Ad-hoc reporting Y Y
View reports from an Internet connection A La Carte Y
Display information through Web Parts On Office
SharePoint Server 2007
A La Carte Y
Analysis Cubes Powered by OLAP A La Carte Y
Financial Forecasting Y
Microsoft FRx Financial Statements Y Y
Web access to Microsoft FRx Financial Statements Y
Automated alerts to monitor changing information Y Y
Business Scorecard Manager integration Y
Secure access to business data Y Y


Web Services Y
Visual Studio Tools Y
Software Development Kit Y Y
Connectors to import data Y Y
Add fields and windows without development work Y Y
Modify the look and feel of existing application Y
Personalize application to meet specific needs Y Y
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