Intuitive and Professional Document Management Software
M-Files® is an innovative electronic document management system (EDMS) that solves the problems of managing, finding, and tracking documents in today’s information-intensive organizations.
To remain competitive in today’s business environment, companies must continually strive to eliminate redundancy in their electronic records while also improving accessibility and management of sensitive company information. The process of constantly creating and revising different file types associated with different software applications can leave a company’s electronic files in chaos. Take control of the electronic clutter with the best value in electronic document management software on the market today. M-Files‘ host of innovative features allows streamlining of document management processes and provides a powerful and easy to use solution to document and information disarray.
Windows Integration: M-Files document management software is seamlessly integrated with Windows Explorer, providing a user interface that is instantly familiar to everyone and easy to learn and use. M-Files also supports all Windows applications; this means that any application, including Office apps like Word or Excel, CAD, accounting, billing and inventory solutions, etc., can directly access M-Files data vaults with standard file commands such as Open, Save, Save as, etc.. One of the challenges of most document management systems is that they require users to change the way they work, creating the need for extensive training and constant enforcement. With M-Files, users just keep working the way they always have, using the standard Windows commands they already know and use every day, requiring little, if any, training.
Reliability & Performance: M-Files is the only document management solution to offer a “virtual-local” drive that provides a single location from and to which all files are accessed and stored. The M-Files virtual-local drive bridges the gap between centralized data storage and local compute resources, enabling users to work with all the performance and reliability provided by their local computer and hard drive, while a unique caching mechanism transparently synchronizes with the central data vault. Unlike other systems that use mapped network drives to store data, M-Files always delivers fast “local” performance and reliability, even when the network or server is slow or unavailable due to a crash, periods of high loads or network traffic, or when traveling or working from home. As soon as the connection is re-established, M-Files automatically synchronizes with the server.
Flexibility: Add customizable document properties known as “metadata” to your files to organize and streamline your file management system according to your specific requirements. Browse files by class, project, or any properties you choose.
Fast Search: Research indicates that office workers spend up to 16% of their time searching for files. M-Files document management software delivers a powerful search capability that enables you to instantly locate files by typing in simple keywords rather than searching through chaotic network folders. You can search on metadata, file contents or both.
Revision Control: M-Files automatically preserves and tracks all previous versions, or history, of your documents, a key criteria for traceability and quality standards. In addition to providing simple and direct access to any previous version of a document, M-Files records a change log with usernames, timestamps, and comments.
File Management System – The M-Files Top Ten List
Easy-to-use, familiar Windows interface
M-Files integrates directly with the Windows Explorer interface – so there’s no learning curve. You can access the document repository just like a disk drive, and drag and drop files into and out of M-Files in seconds. And with efficient local caching, files open fast even with slow and unreliable network connections.
M-Files is easy and fast to deploy. Whether you choose to implement the system on your own, or use our professional consulting services for additional support, you will be up and running quickly and efficiently. Once set up, you will find M-Files uniquely easy to adapt and grow with the changing needs of your business, without the need for dedicated IT staff. M-Files also is available in the cloud eliminating the need to purchase and configure your own server; check outM-Files Cloud Vault to learn more.
Eliminates document chaos
Avoid versioning issues and stay compliant with features like check-out and check-in, old version preservation, change logs and automatic version naming and numbering options.
Enables collaboration and automated workflow
Create assignments for ad hoc collaboration or design advanced workflows for automating important businesses processes. M-Files facilitates collaboration with teams made up of both internal employees and external partners with features such as check-out/check-in, co-authoring for simultaneous editing by multiple team members, and publishing and intelligent data replication to the cloud.
Safe and secure
Control data visibility by hiding sensitive documents while maintaining a single storage location – so everything is there, but only what you want to be seen is seen. You can also configure permission settings to reduce human error, automatically schedule data backups and even integrate with Active Directory.
View, create, edit and store documents anywhere – including in offline mode or on mobile devices – with automatic synchronization. Remote connections are still remarkably fast, and replication also speeds up document handling for facilities in different locations. You can even set up web access to give anyone, anywhere access to M-Files – including Mac and Linux users.
Integrate seamlessly with existing apps
M-Files integrates with all Windows applications, including Office, CAD, accounting and inventory solutions. Access data vaults with standard file commands such as Open and Save As. It also supports all file formats, such as standard Microsoft Office documents like Word and Excel, PDF files, CAD models and drawings, images, scans of paper documents and emails and attachments.
Customizable vault and metadata
Our advanced metadata-driven architecture provides an extremely flexible environment that enables you to adapt the system to the specific needs of your business. You choose the document and information types you need to manage, and the properties – or metadata – you want to track. Literally any object type can be created and managed, not just documents, for instance, projects, customers and contacts, and even industry specific objects like cases, audits and deviations. M-Files also supports relationships between documents, multi-file documents, document collections and templates.
Fast search and time saving dynamic views
Find the right documents and information easily and instantly with basic and advanced search capabilities. Search on metadata, “full text” file contents, or both, with productivity boosting features such as dynamic filters and sort functions that ensure you will find the right information when you need it. M-Files does away with chaotic folder structures with metadata-driven Dynamic Views that act like reusable custom “searches” that enable documents and other information to show up in multiple locations without creating confusing duplicates.
Configurable, connectable system
Define an active link with external databases such as CRM, ERP, accounting and billing systems, or import and link files from existing network shares. You can also scan paper documents, import email messages from your mail server or use the M-Files API for special integration needs.